Appointment Letter - A Complete Guide Meaning, Importance, and Sample
Understanding Appointment Letters: Meaning, Key Elements, and Essential Samples
You would surely have to draft appointment letters every time you hire a new hand if you’re an employer. It’s important to know the details that have to be included in an appointment letter. However, writing an appointment letter may not be easy for many of us. This article covers the guidelines and samples of appointment letters for employees. It thus simplifies the process of writing appointment letters for you.
What is an Appointment Letter?
Appointment Letter – Writing Guidelines or Tips
In most instances, the appointment letter is provided in person at the time the employee begins their tenure with the organization. So it isn’t necessary to write the sender’s address as in a formal letter.
The format of an appointment letter is similar to the format of a formal letter. Appointment letters can also be transferred by correspondence as a non-public document.
In an appointment letter, it’s important to mention the person’s name, address, contact details and dispatch address at the beginning of the letter.
You need to state the date of joining, job position, designation, stipends, period of exploration/employment, etc.
Format of an Appointment Letter
Date:
Name:
Address:
Contact details
Dear (name of candidate)
Appointed as (designation of the candidate)
The main body of the letter (with proper joining details)
(Name of the provider of appointment letter)
(Signature)
Sample Appointment Letter 1 – Appointment Letter for Employees
Date: 05/11/2024
Name: Shivdeep Srivastava
Address: E-17, Noida Sector 15
Noida – 201301
Email: shivdeepsrivastav@gmail.com
Phone: xxxxxx4111
Dear Shivdeep Srivastava,
On behalf of ABC Information System, We are delighted to offer you the post of Digital Marketing Manager. Here are the terms and conditions of our offer; kindly read these required details carefully, including your compensation and pros.
Your appointment will become effective on the date you join, which will be as soon as feasible but no later than November 15, 2024. Please communicate us inhesitantly if you cannot adhere to the joining date. If you fail to join us on or before 20th November 2024, this offer for appointment will stand automatically withdrawn and cancelled without any further obligation from our side.
Designation: Digital Marketing Manager
Job Location: New Delhi
Working Hours: Your working hours will be 10 a.m. to 6 p.m., five days a week (Monday through Friday).
Emoluments: Your monthly cost to the company will be INR 70,000/-.
Your individual remuneration is purely between you and the team. We expect you to preserve all the information and any changes made from time to time as very confidential.
Posting and Probation: Your service is transmittable to any other place or branch of the company, whether now being or still to be formed, whether in India or abroad. You may also be deputised to any of our client’s locales. You’ll be on an exploration period of 3 to 6 months, and the corporation maintains the right to prolong your period of investigation.
We welcome you to our team and wish you a successful career with us.
Best Wishes
Yours sincerely,
Signature
Shreeja Pandey
HR Manager
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Sample Appointment Letter 2 – Job Appointment Letter
Date: November 1st, 2024
Name: Khushi Chauhan
Address: Chhalera, Noida Sector 44
Noida – 201301
Email id:khushichauhan@gmail.com
Phone: xxxxxx1234
Dear Khushi Chauhan,
This is with reference to your operation and the interviews you had with us on the 02nd of November, 2024. We’re pleased to offer you the position of Administrative Trainee in the Banking Operations of LIFE International Private Limited (Company).
The Total Employment Cost (TEC) for you is INR 600000/-( Six lakhs Only) per annum. Further details of your TEC package are fixed. You’ll be eligible to be a part of the Performance Linked perk Plan that’s designed to award superior performance.
The detailed appointment letter will be handed to you on the date of joining.
This preliminary offer of position is subject to the following conditions
Your acceptance of this provisional offer.
You join the Company rearmost by December 1, 2024.
Your submission of educational instruments, ID evidence, address evidence, and visage card within the coming 3 months.
Kindly sign the indistinguishable dupe of you accept the terms and conditions listed above, you will be eligible for this provisional offer.
We welcome you to be a part of our team and wish you a prosperous career with us.
Best Wishes
Yours sincerely,
Signature
Shreeja Pandey
Head – Talent Acquisition
I accept
Name _____
Signature _____
Date _____
Sample Appointment Letter 3 – Appointment Order by Mail
Date: January 23, 2022
Name: Kanishk Mathur
Address: 161, Gulab Vihar colony,
Tonk Road
Jaipur -202134
Mail id: name.name@email.com
Subject: Appointment Order
Dear Kanishk Mathur,
Congratulations! This is to inform you that we are glad to offer you a full-time post as Academic Counsellor at Edutech International, Hyderabad. Based on your performance during the interview and your portfolio, we’re looking forward to having you join us on 07/01/2024 and rearmost by 17/01/2024.
Owing to the discussion we had, we’d like to offer you a periodic compensation of INR 500000 per annum. The job detail has been attached here for reference.
You’ll have access to comprehensive benefits, including twelve casual leaves, HRA, trip allowance and health insurance. Please download the complete offer letter attached to this correspondence, sign it, and return it to us by July 1, 20224, so that we may begin the onboarding process.
Yours sincerely,
Shreeja Pandey
Hiring Manager
Mail id: name.email@email.com
Contact: xxxxxx4321
FAQs on Appointment Letter
Q1. Is an appointment letter formal or informal?
Answer: An appointment letter is a formal letter.
Q2. What should be the response to an appointment letter?
Answer: The response to an appointment letter should be an acknowledgement letter expressing gratitude towards the company for the job offer acceptance.
Q3. What is an appointment letter?
Answer: The response to an appointment letter should acknowledge the job offer with gratitude.